Progression of Task States

Managing Tasks

Progression of Task States

State

Description

Assigned by

Not Started

Assigned when task is created.

User

Active

The task's content is checked out.

System

Awaiting Data

The task is started but the assigned-to user is awaiting data from an external source. You can use comments to indicate the data being waited for.

User

On Hold

Task cannot be worked on at this time.

User

Pending

The content is submitted for approval.

A task remains pending while its content is in the approval process. When the last person in the approval chain approves the content, the task's state changes to Completed.

If any approver declines the content, the task's state changes to Reopened.

If an editor edits the content and then checks it back in, the task's state changes to Reopened.

System

Reopened

Content is declined by an approver in the approval process. Also, if someone edits content whose task state is pending, the tasks's state changes to Reopened.

System

Completed

The last user in the approval chain approves the content and it is being published.

System

Archived

After a task is completed, administrators can assign this state. It no longer appears on open task lists but is kept for reviews and reports.

Only the administrator can view Archived tasks.

See Also: Archiving a Task

User

Deleted

When an archived task is no longer needed for reporting or reviewing, administrators can assign this state. While in this state, the task remains in the database. See Also: Deleting a Task

When you purge the task, it and all of its transactions are removed from the database. See Also: Purging a Task

User (user with delete permission can delete; only admin can purge)

Restrictions on the Task Flow Process

Only users with archive and delete permissions can set a task's status to archived or deleted. This can be done at any stage of the task flow process.

Notes can be entered for the task at any time.

An administrator can assign a task to any state at any time.

Ektron(R) CMS400 Online Help - Release 5.0, revision 3 Copyright 2005 Ektron(R), Inc. All rights reserved. www.ektron.com

State	Description	Assigned by
Not Started	Assigned when task is created.	User
Active	The task's content is checked out.	System
Awaiting Data	The task is started but the assigned-to user is awaiting data from an external source. You can use comments to indicate the data being waited for.	User
On Hold	Task cannot be worked on at this time.	User
Pending	The content is submitted for approval. A task remains pending while its content is in the approval process. When the last person in the approval chain approves the content, the task's state changes to Completed. If any approver declines the content, the task's state changes to Reopened. If an editor edits the content and then checks it back in, the task's state changes to Reopened.	System
Reopened	Content is declined by an approver in the approval process. Also, if someone edits content whose task state is pending, the tasks's state changes to Reopened.	System
Completed	The last user in the approval chain approves the content and it is being published.	System
Archived	After a task is completed, administrators can assign this state. It no longer appears on open task lists but is kept for reviews and reports. Only the administrator can view Archived tasks. See Also: Archiving a Task	User
Deleted	When an archived task is no longer needed for reporting or reviewing, administrators can assign this state. While in this state, the task remains in the database. See Also: Deleting a Task When you purge the task, it and all of its transactions are removed from the database. See Also: Purging a Task	User (user with delete permission can delete; only admin can purge)